Booking Policy

Important information regarding event and cruise bookings

1. Booking Process

Reservation Requirements

  • All event bookings require a confirmed reservation
  • Advance booking is required at least 7 days before the event date
  • For events with more than 50 guests, booking should be made at least 14 days in advance
  • Special event requests may require additional processing time

Booking Confirmation

  • A booking is confirmed only after receipt of the booking confirmation email
  • A non-refundable deposit of 25% of the total amount is required to secure the booking
  • The remaining balance must be paid 3 days before the event date
  • For last-minute bookings (less than 7 days), full payment is required immediately

2. Event Date & Time

Operating Hours

  • Events can be scheduled between 8:00 AM and 10:00 PM
  • Standard event duration is 4 hours
  • Additional hours can be arranged at additional cost
  • Setup time of 1 hour before the event is included

Rescheduling

  • Rescheduling requests must be made at least 7 days before the event
  • One-time rescheduling is allowed without additional charges, subject to availability
  • New dates are subject to vessel availability
  • Seasonal price differences may apply to rescheduled events

3. Event Details & Requirements

Event Specifications

  • Final guest count must be confirmed 3 days before the event
  • Maximum capacity varies by vessel and cannot be exceeded for safety reasons
  • Special accommodation requests should be made during booking
  • Catering options must be finalized 5 days before the event

Documentation

  • A valid ID is required for the person making the booking
  • A guest list may be required for events with more than 30 attendees
  • Special permits for alcohol service must be arranged in advance
  • Safety briefing will be conducted before departure

Weather Policy

For safety reasons, events may be rescheduled in case of adverse weather conditions. The decision to reschedule due to weather is at the discretion of VAP MARINESERVICES and will be communicated at least 3 hours before the scheduled event time.

Have Questions?

For any booking-related inquiries, please contact our Events Team:

Email

vapmarineservices@gmail.com

Phone

+91 9017424800